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COMPETENCIES

730.9.3 : Types and Content of Health Records

The graduate evaluates health record types and content for compliance with records storage policies.

INTRODUCTION

The health record is a form of communication between internal and external stakeholders in the healthcare environment. Health information management professionals are responsible for managing health records whether in paper, electronic, or hybrid format. Guidelines must be followed in maintaining records, including their storage and destruction, and policies must be evaluated for their compliance with state and federal regulations.

REQUIREMENTS

You must use the rubric to direct the creation of your submission because it provides detailed criteria that will be used to evaluate your work. Each requirement below may be evaluated by more than one rubric aspect. The rubric aspect titles may contain hyperlinks to relevant portions of the course.

A. Compare and contrast the characteristics of paper, hybrid, and fully electronic health records.

1. Discuss legal issues that may arise when using hybrid records.
B. Evaluate the attached “Cedar Bend Record Policy” to determine if the policy protects health information for record storage and destruction of paper and electronic health records, by doing the following:

1. Describe whether the Cedar Bend record policy would comply with your state’s regulations. Be sure to include the state in which you reside and justify your decision.

Note: Refer to the attached “State Retention Guidelines” to identify your state’s regulations.

2. Describe whether the Cedar Bend record policy would comply with the Medicare Conditions of Participation.

Note: Refer to the attached “Retention and Destruction of Health Information” for a summary of the Medicare Conditions of Participation.

3. Describe whether the Cedar Bend record policy would comply with the Health Insurance Portability and Accountability Act (HIPAA) Security Rule.

Note: Refer to the attached “HIPAA Security Rule Overview” for a summary of the relevant HIPAA regulations related to records storage and destruction.
C. Acknowledge sources, using APA-formatted in-text citations and references, for content that is quoted, paraphrased, or summarized.

D. Demonstrate professional communication in the content and presentation of your submission.

File Restrictions

File name may contain only letters, numbers, spaces, and these symbols: ! – _ . * ‘ ( )
File size limit: 200 MB
File types allowed: doc, docx, rtf, xls, xlsx, ppt, pptx, odt, pdf, txt, qt, mov, mpg, avi, mp3, wav, mp4, wma, flv, asf, mpeg, wmv, m4v, svg, tif, tiff, jpeg, jpg, gif, png, zip, rar, tar, 7z

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